What is IT Tracking Software?
IT tracking software tracks the movement of IT assets including equipment, devices, or software within an organization. It goes over the entire assets to create a record and allow physical monitoring. By using tracking software, organizations know when a software license will expire or when to set a schedule for maintenance. Moreover, there are many reasons why businesses should use this program. Read on to know more.
1. Locate a Particular Asset Easily
If your company is managing hundreds or thousands of assets across all departments, even a single thing that’s detached from a big batch can cause some trouble. Just imagine spending significant effort and losing time looking for that missing asset. What’s more, your organization could experience downtime, which could result in increased costs and customer complaints. You can prevent this from happening by using an IT tracking system. It lets you know where a particular asset is at any time.
2. Improve Customer Service
When customers sign up with your service, they expect you to be always available. IT tracking software helps you keep track of the items moving through your internal processes and realize opportunities that can enhance your production. This ensures that your workflow is as seamless as it can be.
3. Real-time Asset Tracking Software
Using tracking software gives you a clear visibility of your assets. You can see them as they move from one particular location to another, which makes for efficient data management. With this tool, it’s easy to pinpoint duplicate records and remove them from the system to avoid mix-up. You can also assign assets a unique identification number to set it apart from other assets of the same type.
4. Increase Productivity and Minimize Manpower
IT tracking software helps you monitor how many different items are moving through your departments. The details you get from this will enable you to calculate an asset’s life cycle. If your assets have barcodes, they can be scanned automatically, eliminating the need to hire people who will manually log their movements. Using an IT tracker can also save your employees from doing mundane tasks so they can focus on improving the company’s bottomline.
5. Avoid Unnecessary Repair and Maintenance Costs
It is critical to monitor the life cycle of assets used in tasks that may take months or years to finish. When you have the important details about an item, you can plan effectively how often it can be used, how regularly it needs to be maintained, and when it needs to be replaced. Unproductive items can affect your operational efficiency and lead to unnecessary costs. You can utilize IT tracking software to monitor and set expectations on when the items will be devalued so you can replace them appropriately.
6. Allows Maintenance Tracking
Your IT asset tracking software can send you alerts repeatedly whenever you need to maintain the equipment you use in your business. Some IT Issue tracking software applications can also work together with ticketing software to let you know the person in charge of performing maintenance, expected completion date, etc.
7. Performs Asset Audits
Asset audits, whether done internally or externally, can place an overwhelming burden on organizations. Nevertheless, no matter how much stress they bring, they are necessary to identify potential ghost licenses and assets. If you want to stop incurring costs for ghost assets in the form of taxes and maintenance fees, you may want to buy IT tracking software. It will increase the visibility of your assets and give you accurate data so you can meet compliance regulations and make informed decisions.
8. Streamline Maintenance Schedules
There are times when organizations fail to manage their maintenance because of using manual methods to track their schedules. If the assets you are using need ongoing or occasional maintenance, IT tracking software is your best solution. It can alert relevant employees about maintenance to prevent any delays.
Asset tracking is the process of tracking assets to know their location, status, and maintenance schedule. You can track them easily and efficiently using IT tracking software. Companies use this data collection software to systematize the task of doing inventory.
Thinking of getting tools to automate your business processes? Contact Itarian today.